Stay organised
Residents, units, leases and documents stay linked to the right property, so the answer is never buried in a folder or a chat.
Student accommodation software · South Africa
The operating platform for South African student accommodation.
TenancyCo helps student accommodation operators, landlords and residence managers replace scattered spreadsheets, chat threads and paper records with a connected platform.
Example residenceExample data
Maple Student Residence
Residence overview
TM
Friday, 12 September
Good morning, Thabo
2 shuttles active
Occupancy
94%
Rent collected
R186,500
Outstanding
R12,300
Open maintenance
7
Electricity requests
4
Active shuttles
2
Latest activity
View allThabo M.
Rent payment recorded
Paid
Unit B14
Electricity request
Pending
Shuttle 01
Rosebank route
Active
The problem
A residence runs on hundreds of recurring tasks.
Payments, residents, maintenance, applications, utilities, inspections and documents all repeat every month. TenancyCo connects them into a single operating platform, so nothing depends on a spreadsheet or a chat thread.
Reduce manual admin
Maintenance requests, electricity token requests and rent records are captured in the platform instead of chased through messages.
Keep the residence running smoothly
Your team can see arrears, open requests and inspections in one view, and act early.
How it works
Get set up, run the residence, keep track.
- 01
Set up your property
Create your property and units, then invite residents or bring your existing records across. We help with this during the pilot.
- 02
Manage your residence
Handle applications, leases, rent, maintenance and electricity tokens day to day, with staff and residents each seeing what they need.
- 03
Track operations
Follow occupancy, outstanding rent, open requests and activity from your dashboard and reports.
What's included
Everything your residence team works with.
Four areas of operations, each built around how student residences actually run.
Residents & leasing
From first application to signed lease.
Residents & units
See who lives where and manage occupancy.
Applications & vacancies
Publish vacancies, review applicants and move approved applicants into a unit.
Leases & contracts
Create, sign and manage tenancy contracts.
Documents
Store tenancy documents against the resident record.
Financial operations
Know what is paid and what is outstanding.
Rent tracking
Payments and balances beside the tenancy record.
Arrears & deposits
Follow outstanding amounts and manage deposits.
Online paymentsSandbox testing
PayFast card payments for residents.
Reports
Operational and financial reporting across your residence.
Residence operations
The recurring work of keeping a residence running.
Maintenance
Residents log issues; your team manages them to resolution.
Inspections
Record property and unit inspections.
Prepaid electricity
Meters, token inventory and resident token requests.
Staff & activity log
Give staff the access they need and keep a record of changes.
Communication & services
Reach residents and keep them moving.
Messaging & announcements
Message residents directly or broadcast to the residence.
Emergency alerts
Send urgent residence-wide alerts.
Notifications
In-app and push notifications for updates.
Shuttle operations
Shuttles, drivers, routes, stops and pickup requests.
Mobile app · Coming soon
TenancyCo, wherever you are.
The TenancyCo mobile app is being designed to make managing a residence and staying connected with residents easier from your phone.
Stay on top of your residence, respond to requests, keep up with activity and access the information you need on the go.
In development — not yet availableSee the platform
9:41Preview
Good morning, Thabo
Maple Student Residence
Occupancy
94%
113 of 120 beds
R412k
Rent collected
4 open
Maintenance
Recent activity
- Rent received · Room 2049:12
- Maintenance logged · Room 1188:40
- Lease signed · Room 305Yesterday
Why student accommodation
Built for the way student residences actually run.
A student residence is not a standard rental portfolio. The workload is high-volume and repetitive, and every part of it affects the others.
A lease sets the rent. Rent drives arrears. A move-out triggers an inspection and frees a unit for the next applicant. TenancyCo is designed around those dependencies.
Many residents, many units
Every resident belongs to a room, and every room belongs to a property. Keeping that allocation accurate drives everything else.
High turnover
Applications, leases and move-ins arrive in waves. Approved applicants need to become residents in a unit without re-typing their details.
Recurring rent cycles
Rent is due every month for every resident, so balances and arrears need to be visible without a manual reconciliation.
A steady stream of small requests
Maintenance issues and prepaid electricity tokens are frequent and time-sensitive. They need a queue, not a group chat.
Residence-wide communication
Some messages go to one resident, others to the whole building. Urgent ones cannot wait for someone to notice a chat.
Getting students to campus
Where a residence runs shuttles, routes, drivers and pickup requests are part of daily operations too.
Pricing
Start with a free 60-day pilot.
Every plan includes every feature. Choose the capacity that fits your organization.
60-Day Pilot
Free
For our first student accommodation operators.
- Full platform access
- Founder-led onboarding
- Help setting up your residence
- No credit card required
Residence
Up to 50 tenants
For a single residence getting organised.
R699/ month
- All features included
Growth
Up to 150 tenants
For growing operators adding properties.
R1,499/ month
- All features included
Portfolio
Up to 500 tenants
For established portfolios across sites.
R2,499/ month
- All features included
Enterprise
500+ tenants
For large groups and national operators.
Custom
- All features included
Pending invitations reserve seats. Not sure which plan fits? Book a demo and we'll recommend the simplest option for your residence.
Enterprise · 500+ tenants
Estimate your Enterprise price
Enter your estimated billable tenants: active and pending residents plus unused, unexpired invitations. Empty or vacant beds are not counted.
Slider goes to 30,000; type any larger number.
Estimated total
R4,999/ month
Month 1 price. Annual would be R49,990/year, saving R9,998.
All features included
Indicative estimate only — request a quote for an official offer; pricing subject to confirmation. No VAT is currently charged. If VAT registration later applies, our intention is to keep advertised customer-facing prices inclusive of applicable VAT; final quotation confirms tax treatment.
Questions
What operators ask us.
Straight answers, including what is not available yet.
Resident information deserves careful handling. TenancyCo is designed with South African privacy and property-management requirements in mind.
See TenancyCo in action.
TenancyCo is currently pre-launch. We're partnering with select South African student accommodation operators for our 60-day pilot to test and refine the platform. Book 30 minutes to explore whether it fits your residence.